There is an epidemic. I'm serious. It's called the 8 hour work day and the fact that we waste 60% of our day at work, not actually in fact working. Don't believe me?
Between excessive email (which actually makes you lose IQ points, 10 to be exact, by fielding constant email), unproductive meetings (which cost US companies $37 billion in salary cost) and distractions at work (80% of which are considered trivial), we work more and get less done. Imagine if you could get back 24 working hours each week. Let's try to make a dent in it.**(Sources below)
It's So Easy No One Does lt - I'm going to be snarky for a minute, if you can't deal scroll on. Start here: Don't check your email 36 times an hour (the average person does). Let's begin there. But seriously, if you work with me you'll note, I typically respond to email 3x a day. My teams all have my cell if it needs immediate response they text me, otherwise I'll respond in AM, lunch, and PM. I batch the rest of the day in time-blocked hours. Three to be exact - Client Touches, Deep Work, Administrative. Go to blog for more specifics.
Willpower enabler - Just like not buying junk food for the house I try to toss distractions. I use clearlock, it locks your phone from all tantalizing apps for 10 min to 3 hours. Also probably good for you single peeps so you don't make any embarrassing wine infused texts #multitasking. Only way to reopen is hard reboot.
Set Deadlines- Focus Booster is one of my FAVS. It lets you power through tasks with set deadlines using the Pomodoro Technique (which is well researched, it's like science guys). You work on one task for 25 uninterrupted minutes, then take five, and on you go.
Quote I am ruminating on, “Time is the most valuable coin in your life. You and you alone will determine how that coin will be spent. Be careful that you do not let other people spend it for you.” - Carl Sandburg
Say No- It's the things we don't do that make all the difference. People always want to talk on the phone. Can I call? Call me when you get a sec? Can we chat? Honestly - when the calls are internal, personal or not from clients, I say no. Script, "Shoot, about to get on a flight, then a ton of meetings. I want to make sure I help, what can I do for ya? Or what did you want to chat about?" Inevitably, they tell me. And 99.999% of the time it REALLY did not warrant a call. Remember the goal is to help the person, not to give them control of your schedule. If you let people waste your time they will even if they don't mean to, hard but true.
PS I also never answer unknown numbers and rarely answer direct calls unless from clients. I listen to VM or get email, then respond. I'm not big time, or a jerk, I just truly do not know how to get all I want to get done otherwise.
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Thank you for reading, our tribe is growing my friends!
P.S. — This week on the podcast I answer one of your emails with the 10 questions I wish I knew when I was starting my businesses.
P.S.S. - No sponsorships for any items, books etc I recommend and I only ever recommend something I use. Just great stuff, no sales stuff.
Email Usage/Penetrations • EmailStatCounter
A Pace Not Dictated by Electrons • University of California
Disruption and Recovery of Computing Tasks • Microsoft Research
'Infomania' worse than marijuana • BBC News
Meetings in America • Verizon Business
State of Meetings Today • EffectiveMeetings
Why & How Your Employees are Wasting Time at Work • Salary.com
Time Management Statistics • Key Organization Systyems